Jobs
The Jobs page is where you create, publish, and manage every open position in your organization. Each job posting holds a full description, requirements, compensation details, and its own list of applicants — so you can run the whole hiring process for a role from one place.
What you can do here:
- Create new job postings manually or with AI assistance
- Search and filter existing jobs by status
- Publish jobs and close them when the role is filled
- Open a job to see its full posting and applicant list
- Review applicants and their AI screening scores
- Scan your workspace for existing candidates who match the role
Viewing Jobs
Jobs are listed in a table. Each row shows a summary of the posting:
| Column | Description |
|---|---|
| Job | The position title with its serial number below it (e.g., JOB-202605-0001) |
| Status | The current status of the job — see Job Statuses below |
| Type | The employment type — Full-time, Part-time, Contract, or Internship |
| Remote | Where the role is based — On-site, Remote, or Hybrid |
| Positions | How many openings the job has |
| Posted | The date the job was posted |
Click any row to open the job’s detail page.
Search and Filter
The toolbar above the table has three controls:
- Search jobs… — Find a job by title, serial number, or description
- Status dropdown — Filter the list by status: All, Draft, Pending, Approved, Posted, or Closed
- New Job — Opens the Create New Job form
The footer below the table lets you set Rows per page and move between pages.
Job Statuses
A job moves through these statuses during its lifecycle:
| Status | Description |
|---|---|
| Draft | The job is being prepared and is not yet visible to candidates. You can keep editing it before publishing. |
| Pending | The job has been submitted and is waiting for approval (when an approval step is configured). |
| Approved | The job has been approved and is ready to be posted. |
| Posted | The job is live and accepting applications. (On the job’s own detail page this status is shown as Published.) |
| Closed | The job is no longer accepting new applications. Existing applications are kept. |
How to Create a New Job
- Click New Job in the top-right corner of the Jobs page
- The Create New Job form opens
- Fill in the job details across the sections below
- Click Publish Job to make it live immediately, or Save as Draft to finish it later
Basic Information
| Field | Description | Required |
|---|---|---|
| Job Title | The title of the position as candidates will see it (e.g., “Senior Software Engineer”). | Yes |
| Number of Positions | How many people you want to hire for this role. Defaults to 1. | No |
| Employment Type | The type of employment. Options: Full Time, Part Time, Contract, Internship. | No |
| Work Type | Where the employee will work. Options: On-site (from the office), Remote (from anywhere), Hybrid (a mix of both). | No |
| Experience Level | The seniority expected for the role. Options: Entry Level, Mid Level, Senior Level, Lead, Executive. | No |
| Application Deadline | The date applications close. Leave empty for no deadline. | No |
Compensation
| Field | Description | Required |
|---|---|---|
| Currency | The currency for the salary range. Options: INR, USD, EUR, GBP, AED, SGD, AUD, SAR. Defaults to AED. | No |
| Minimum Salary | The lower end of the salary range for the role. | No |
| Maximum Salary | The upper end of the salary range. | No |
Description and Details
| Field | Description | Required |
|---|---|---|
| Job Description | A detailed description of the role and responsibilities. This is the main content candidates read. | Yes |
| Requirements | The qualifications and experience the role requires. Enter each requirement on a new line. | No |
| Preferred Qualifications | Nice-to-have qualifications that aren’t mandatory. Enter each on a new line. | No |
| Required Skills | Technical and soft skills needed for the role. Enter each skill on a new line — they appear as skill badges on the posting. | No |
| Benefits & Perks | What you offer employees in this role (e.g., health insurance, flexible hours). Enter each benefit on a new line. | No |
Form Actions
| Button | Description |
|---|---|
| Cancel | Discards the form and returns to the Jobs list |
| Save as Draft | Saves the job as a draft so you can continue editing and publish it later |
| Publish Job | Saves and immediately posts the job so it starts accepting applications |
Only Job Title and Job Description are required. Save the job as a draft while you finalize the rest, then publish it when you’re ready to accept applications.
Generating a Job with AI
Instead of filling in the form by hand, you can let AI draft the whole posting for you.
- Click Generate with AI at the top of the Create New Job form
- Describe the role you want to hire for in plain language
- The AI fills in the job details — title, description, requirements, skills, and benefits
- Review and edit the generated content
- Click Publish Job or Save as Draft
AI-generated content is a starting point. Always review and adjust it to match your organization’s needs and voice before publishing.
Job Detail Page
Click any job in the table to open its detail page. This is the workspace for a single role — its full posting, everyone who has applied, and AI-matched candidates from your workspace — organized into three tabs (Applicants, Job Details, and Matched Candidates).
Page Header
The top bar shows a Back to Jobs link, the job title, a status badge (for example, Published), and a Public or Private pill that tells you whether the job appears on your public careers page. The serial number sits just below the title.
The action buttons on the right change with the job’s status:
| Action | When it appears | What it does |
|---|---|---|
| Apply Now | Posted jobs | Submit an application for the job |
| Publish | Draft or approved jobs | Makes the job live so it starts accepting applications |
| Awaiting Approval | Jobs pending approval | A disabled label shown while the job waits for sign-off |
| Close Job | Posted jobs | Stops new applications (asks you to confirm first) |
| Reopen | Closed jobs | Publishes the job again so it accepts applications |
| Find Matched Candidates / Re-scan Candidates | Open jobs | Searches your workspace for candidates who match this job — see Matched Candidates. The label reads Re-scan Candidates once a scan has run. |
| ⋯ More actions | Open jobs | A menu with Edit (change the posting) and Share Job (share a link to it) |
Key Facts (Left Panel)
A panel on the left keeps the role’s key facts in view as you move between tabs: Employment Type, Experience Level, Work Type, Salary Range, and Positions (plus Department and Location when those are set). Below them, a short timeline shows when the job was posted and when it closes.
Applicants Tab
The Applicants tab opens first and lists everyone who has applied, with the strongest AI matches at the top. A Refresh button and an All Applications filter (narrow the list by stage — Pending, Shortlisted, Interviewed, and so on) sit above six summary cards.
Summary cards: Total · Pending · Shortlisted · Interviewed · Review Done · Rejected.
Each applicant is a row you can expand using the arrow on the left. Collapsed, a row shows the candidate’s name (a link to their full profile), their stage, the AI score, contact details (email, phone, location), when they applied, and their top skills. Small badges flag anyone who has been sent an Offer or already Onboarded.
Expand a row to see the full picture:
| Section | What it shows |
|---|---|
| Application Journey | A 7-step progress timeline — Applied → AI Review → Shortlisted → Interview Scheduled → Interviewed → Review Complete → Offer Extended — marking where the candidate currently is |
| Skills | The candidate’s complete list of skills |
| AI Screening Review | The automated CV screening: an overall match score and verdict, a breakdown by overall / skills / experience match, the matched and missing skills, key strengths, areas of concern, and recommended next steps |
| AI Interview Review | Once an interview has been evaluated — the interview score, hiring grade, and recommendation |
| Cover Letter | The applicant’s cover letter, if they submitted one |
The ⋯ menu on each applicant offers actions based on their stage — Copy Email, View Candidate, Assign Interview (for shortlisted applicants), Send Offer Letter (after a passing review), View Offer Letter, Mark Offer Accepted, and Onboard Employee (which can create their employee record).
Treat the AI score as a guide, not a final decision. Expand the applicant to read the screening’s strengths and concerns — and always review promising candidates yourself, since strong applicants can have relevant experience a CV scan misses.
Job Details Tab
The Job Details tab shows the full posting.
Main content (left): the Job Description, Requirements, Preferred Qualifications, and Required Skills (shown as badges).
Sidebar (right):
- Quick Information — employment type, experience level, work location, salary range, and application deadline
- Benefits & Perks — the benefits offered with the role
- Posting Timeline — the created, posted, and last-updated dates
Matched Candidates Tab
Matched Candidates is an AI tool that searches the candidates already in your workspace for people who fit this job. It’s a way to surface past applicants or sourced candidates you already have on file — without waiting for someone new to apply.
Click Find Matched Candidates (in the header or on this tab) to run a scan. It works in two stages: first it narrows the pool by overlapping skills and job title, then it scores the rest with AI. A progress bar shows how many candidates have been scored while it runs.
When the scan finishes, matching candidates are listed with a match score (a percentage), their email and location, and their top skills. Click View to open a candidate’s full profile, or Re-scan to refresh the results after your candidate pool changes.
Matched Candidates only looks at people already in your workspace — it doesn’t post the job anywhere. Think of it as a way to reuse the candidates you’ve already collected.
How to Close a Job
When the position is filled or no longer needed:
- Open the job’s detail page
- Click Close Job in the top-right
- Confirm in the dialog that appears
A closed job shows a banner at the top of its detail page and stops accepting applications. If you need it again later, click Reopen to publish it once more.
Closing a job stops new applications, but all existing applications and candidate data are kept.