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Locations

Locations represent the physical offices, branches, or work sites where your employees are based. Setting up locations lets you organize your workforce geographically, assign people to specific work sites, and use location data in reports.

What you can do here:

  • Create and manage office and work locations
  • Record full address details (street, city, state, country, postal code)
  • Assign employees to specific work sites
  • See employee headcount per location
  • Activate or deactivate locations as needed
Locations Settings Overview

Understanding the Locations Table

The locations table lists every office or work site in your organization. The total count appears next to the search box (e.g., “5 locations”).

ColumnDescription
NameThe display name of the location (e.g., “Dubai Headquarters”, “Sharjah Warehouse”)
CodeA short identifier used in reports and integrations (e.g., “DXB-HQ”, “SHJ-WH”)
CityThe city where the location is situated
CountryThe country where the location is based
EmployeesThe number of employees currently assigned to this location
StatusActive — the location can be assigned to employees. Inactive — it cannot be assigned to new employees, but existing assignments remain.

Use the Search locations… box above the table to filter by name, code, or city.

How to Add a Location

  1. Go to Settings > General > Locations
  2. Click the Add Location button in the top-right of the All Locations card
  3. Fill in the location details
  4. Click Create Location
Add Location Form

Location Form Fields

FieldDescriptionRequired
NameA descriptive name employees will recognize. Examples: “Head Office”, “Dubai Headquarters”, “Sharjah Warehouse”.Yes
CodeA short, unique identifier for the location, used in reports, exports, and integrations. Keep it short and memorable. Examples: “HQ”, “DXB-HQ”, “SHJ-WH”.No
AddressThe street address of the location. Include building name, street number, and street name. Useful for employee profiles and official documents.No
CityThe city where the location is based. Used for filtering and reporting.No
State/ProvinceThe state, province, or region within the country.No
CountryThe country where the location is situated. Pick from the dropdown — see supported countries below. Default: United Arab Emirates.No
Postal CodeThe postal or ZIP code for the address. Format depends on the country.No
ActiveON: The location can be assigned to employees. OFF: It cannot be assigned to new employees, but existing assignments remain. Default: ON.No

Supported Countries

The Country dropdown currently includes:

Country
United Arab Emirates
Australia
Canada
Germany
United Kingdom
India
Japan
Singapore
United States

If you don’t see a country you need, contact your system administrator — country options are managed centrally.

How to Edit a Location

  1. In the Locations table, find the location you want to modify
  2. Click the three-dot menu (⋯) at the end of the row
  3. Select Edit
  4. Update the location details
  5. Click Save Changes
Location Row Actions Menu

How to Delete a Location

  1. In the Locations table, find the location you want to remove
  2. Click the three-dot menu (⋯) at the end of the row
  3. Select Delete
  4. Confirm the deletion in the dialog

You cannot delete a location that has employees assigned to it. First reassign those employees to another location, then delete.

How to Deactivate a Location

If you want to stop using a location but preserve its historical data:

  1. Click the three-dot menu (⋯) on the location’s row and select Edit
  2. Toggle the Active switch to OFF
  3. Click Save Changes

When a location is Inactive:

  • It cannot be assigned to new employees
  • Existing employee assignments remain unchanged
  • The location still appears in historical reports
  • It shows an Inactive badge in the locations table

This is useful when closing an office while preserving attendance and payroll history for employees who previously worked there.

Best Practices

  1. Use consistent naming: Establish a convention like “City - Office Type” (e.g., “Dubai - Head Office”, “Sharjah - Warehouse”).

  2. Use meaningful codes: Short but descriptive codes make reports easier to read. For example, DXB-HQ is clearer than 1.

  3. Keep addresses complete: A full address helps with official documentation and employee records.

  4. Review periodically: Audit your locations regularly and deactivate (rather than delete) ones no longer in use, so historical data stays intact.

  5. Consider remote workers: If you have remote employees, create one or more “Remote” locations (e.g., “Remote - UAE”, “Remote - India”) to categorize them properly.

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