Candidates
The Candidates page is your central database of everyone in your recruitment pipeline — people who have applied for a job or whom you’ve sourced directly. From here you can add candidates, search them, filter by hiring stage, and open a full profile with their experience, skills, and application history.
What you can do here:
- Browse every candidate in your database
- Search candidates by name, email, or skill
- Filter candidates by hiring stage
- Add a new candidate manually or with Smart Import
- Open a candidate’s profile to see their full background and job applications
Viewing Candidates
Candidates are listed in a table. The count of candidates in your database is shown under the page title. Each row shows:
| Column | Description |
|---|---|
| Name | The candidate’s avatar (initials) and full name. Click the row to open their profile. |
| The candidate’s email address | |
| Phone | Phone number, if provided |
| Location | City or region, if provided |
| Skills | The candidate’s skills as badges. If there are more than a few, a +N badge shows the remaining count. |
| Links | Icons linking to the candidate’s LinkedIn profile and portfolio, if provided |
The footer below the table lets you set Rows per page and move between pages.
Search and Filter
The toolbar above the table has three controls:
- Search candidates… — Find a candidate by name, email, or skill
- Status dropdown — Filter the list by hiring stage; each option shows how many candidates are in that stage
- Add Candidate — Opens the Add New Candidate form
Hiring Stages
The status dropdown filters candidates by their current stage:
| Stage | Description |
|---|---|
| All | Every candidate in your database |
| Pending | New candidates awaiting initial review |
| Reviewing | Candidates whose application is being reviewed |
| Shortlisted | Candidates selected for further consideration |
| Interviewing | Candidates in the interview process |
| Offered | Candidates who have received a job offer |
| Rejected | Candidates who were not selected |
How to Add a Candidate
- Click Add Candidate in the top-right corner
- Fill in the candidate’s details
- Click Add Candidate at the bottom of the form to save
Personal Information
| Field | Description | Required |
|---|---|---|
| First Name | The candidate’s first name. | Yes |
| Last Name | The candidate’s last name. | Yes |
| The candidate’s email address. Used to identify the candidate. | Yes | |
| Phone | Phone number, with country code (e.g., +1 234 567 8900). | No |
| Location | The candidate’s city or region (e.g., “Dubai, UAE”). | No |
| LinkedIn URL | A link to the candidate’s LinkedIn profile. | No |
| Portfolio URL | A link to the candidate’s personal website or portfolio. | No |
Professional Summary and Skills
| Field | Description | Required |
|---|---|---|
| Professional Summary | A short overview of the candidate’s background and strengths. | No |
| Skills | The candidate’s technical and soft skills. Enter one skill per line — they appear as badges on the candidate’s row and profile. | No |
Experience
Click Add Experience to add a work-history entry. You can add as many entries as you need, and remove any of them. Each entry has:
| Field | Description |
|---|---|
| Job Title | The position the candidate held (e.g., “Software Engineer”) |
| Company | The company name |
| Duration | The time period in the role (e.g., “Jan 2020 - Present”) |
| Description | Key responsibilities and achievements |
Education
Click Add Education to add an academic entry. Each entry has:
| Field | Description |
|---|---|
| Degree | The degree earned (e.g., “Bachelor of Science”) |
| Field of Study | The area of study (e.g., “Computer Science”) |
| Institution | The school or university name |
| Year | The graduation year |
Only First Name, Last Name, and Email are required. Everything else can be filled in now or added later by editing the candidate.
Smart Import
Instead of typing every field by hand, use Smart Import to pull a candidate’s details in automatically from their resume. Click Smart Import at the top of the Add New Candidate form, provide the candidate’s resume, and the extracted information is used to fill in the form. Review and adjust it before saving.
Smart Import is the fastest way to add a sourced candidate or a referral — it fills in contact details, summary, skills, experience, and education for you to review.
Candidates are also added automatically when someone applies through a published job posting. Manual entry and Smart Import are for referrals and candidates you source yourself.
Candidate Profile
Click any candidate in the table to open their profile.
Header
The header shows the candidate’s avatar, name, and contact details (email and phone are clickable), along with two actions:
- More actions (⋯) — Opens a menu with Edit to update the candidate’s details
- Delete (red button) — Removes the candidate from your database
Profile Content
The profile is laid out in two columns:
Main content (left):
- Professional Summary — The candidate’s background overview
- Experience — Each role with its title, company, duration, and description
- Education — Degree, field of study, institution, and year (shown when the candidate has education entries)
- Skills — All of the candidate’s skills as badges
- Job Applications — Every job the candidate has applied for, each showing the job title, employment type, work type, the date applied, the current status, and a View Job link
Sidebar (right):
- Contact Information — The candidate’s email, phone, and location
How to Edit a Candidate
- Open the candidate’s profile
- Click the More actions (⋯) button in the header
- Select Edit
- Update the fields and save
How to Delete a Candidate
- Open the candidate’s profile
- Click the red Delete button in the header
- Confirm the deletion
Deleting a candidate is permanent. Their job applications are removed along with the candidate record, and the action cannot be undone.