Job Titles & Grades

Job titles define the roles and designations within your organization — such as Software Engineer, Manager, or CFO. Setting them up lets you categorize employees by their roles, define salary bands for compensation planning, and set grade levels for career progression.

What you can do here:

Create and manage job titles and designations
Define salary bands (min and max) for each role
Assign a grade or level for career laddering
See how many employees hold each title
Activate or deactivate titles as needed

Understanding the Job Titles Table

The job titles table lists every role defined in your organization. The total count is shown next to the search box (e.g., “58 job titles”). Use the Previous / Next controls below the table to page through long lists.

Column	Description
Title	The display name of the role (e.g., “Accountant”, “Business Development Manager”)
Code	A short identifier used in reports and integrations (e.g., “ACCT”, “BD-MGR”)
Grade	The grade or level for this role (shows ”-” if not set)
Salary Range	The min–max salary band (shows ”-” if not set)
Employees	The number of employees currently holding this title
Status	Active — the title can be assigned to employees. Inactive — it cannot be assigned to new employees, but existing assignments remain.

Use the Search job titles… box above the table to filter by title or code.

How to Add a Job Title

Go to Settings > People > Job Titles & Grades
Click the Add Job Title button in the top-right of the All Job Titles card
Fill in the title details
Click Create Job Title

Job Title Form Fields

Field	Description	Required
Title	The name of the job title employees will see on their profiles. Examples: “Software Engineer”, “Marketing Manager”, “Accountant”.	Yes
Code	A short, unique identifier used in reports, exports, and integrations. Keep it short and memorable. Examples: “SWE”, “MKT-MGR”, “ACCT”.	No
Grade/Level	The grade or level for this role in your career ladder. Examples: “L4”, “Band C”, “M1”.	No
Min Salary	The minimum salary for this role, in your workspace’s default currency. Used for compensation planning and pay equity checks.	No
Max Salary	The maximum salary for this role. Together with Min Salary, this defines the salary band for the position.	No
Description	A brief description of the role’s responsibilities and expectations. Helps employees and managers understand what the role entails.	No
Active	ON: The title can be assigned to employees. OFF: It cannot be assigned to new employees, but existing assignments remain. Default: ON.	No

Understanding Grades and Career Levels

A grade (or level) is a label that places a role on your career ladder. Grades let you compare seniority across different functions and design promotion paths. Common patterns include:

Grade	Level Type	Example Titles
L1 / IC1	Entry-level individual contributor	Junior Engineer, Assistant, Analyst
L2 / IC2	Mid-level individual contributor	Engineer, Associate, Specialist
L3 / S1	Senior individual contributor	Senior Engineer, Senior Associate
M1	Manager	Manager, Team Lead
D1	Director	Director, Vice President
E1	Executive	CEO, CFO, COO

Pick a single grading system (numeric levels, bands, or letters) and use it consistently. Mixing systems makes career conversations and benchmarking harder later.

Understanding Salary Bands

A salary band is the min-to-max range you’d pay someone in this role. It’s useful for:

Compensation planning: keeping new-hire offers within a fair range
Pay equity: spotting employees who are below the band for their role
Budget forecasting: estimating payroll cost for future hires
Promotion decisions: understanding the pay impact of a role change

Salary ranges are stored in your workspace’s default currency (configured in Settings > General > Localization). If you have employees in multiple countries, consider creating separate job titles per region with locally-appropriate bands.

How to Edit a Job Title

In the Job Titles table, find the title you want to modify
Click the three-dot menu (⋯) at the end of the row
Select Edit
Update the title details
Click Save Changes

Editing a job title updates it for all employees currently holding that title. Changes to Min Salary / Max Salary do not automatically adjust employee salaries — those must be updated in each employee’s compensation record.

How to Delete a Job Title

In the Job Titles table, find the title you want to remove
Click the three-dot menu (⋯) at the end of the row
Select Delete
Confirm the deletion in the dialog

You cannot delete a job title that has employees assigned to it. First reassign those employees to another title, then delete.

How to Deactivate a Job Title

If you want to stop using a title but preserve historical records:

Click the three-dot menu (⋯) on the title’s row and select Edit
Toggle the Active switch to OFF
Click Save Changes

When a job title is Inactive:

It cannot be assigned to new employees
Existing employee assignments remain unchanged
The title still appears in historical reports
It shows an Inactive badge in the job titles table

This is useful when phasing out a role or restructuring while keeping past assignments visible.

Best Practices

Use clear, standard titles: Industry-standard titles help with recruiting, benchmarking, and internal mobility.
Define your grading system first: Pick one pattern (e.g., L1–L7, IC/M tracks) and document what each grade means before adding titles.
Set salary bands thoughtfully: Research market rates and review bands annually so they stay competitive.
Use meaningful codes: Short codes like SWE, PM, ACCT are easier to scan in reports than 1, 2, 3.
Add descriptions: Use the Description field to clarify expectations — it helps during hiring and performance reviews.
Review periodically: Audit job titles regularly. Deactivate roles that are no longer needed; the historical data stays intact.
Plan career paths: Think about how someone moves between titles (e.g., Junior Engineer → Engineer → Senior Engineer → Staff Engineer) when designing your ladder.

Employment Types Salary Structures Departments