Payroll Companies

Payroll Companies represent legal entities (subsidiaries) under your workspace. Each company has its own registration details, tax IDs, and bank accounts for salary disbursement. This is essential for organizations with multiple legal entities operating under one HR system.

What you can do here:

Create and manage multiple legal entities
Configure company registration and tax details
Set up bank accounts for each company
Assign employees to specific payroll companies

Why Use Payroll Companies?

Payroll companies are essential for organizations that:

Operate Multiple Entities: Have different legal entities (subsidiaries, branches) under one umbrella
Multi-Country Operations: Run payroll in different countries with different legal requirements
Separate Financial Reporting: Need to track payroll costs by legal entity
Different Bank Accounts: Use different bank accounts for different entities
Regulatory Compliance: Meet local registration and tax reporting requirements

Each employee is assigned to one payroll company. When running payroll, the system uses the company’s registration details and bank accounts for processing and reporting.

Companies Tab

The Companies tab displays all legal entities configured for payroll.

Summary Cards

Card	Description
Total Companies	Number of payroll companies in the system
Active	Number of companies available for employee assignment
Default Company	The company assigned to new employees if not specified

Company Properties

Column	Description
Company	Name and code of the legal entity
Legal Name	Official registered name of the company
Country	Country of registration (ISO code)
WPS ID	Wage Protection System ID (for UAE entities)
Bank Accounts	Number of bank accounts configured
Default	Whether this is the default company
Status	Active or Inactive

Creating a Payroll Company

Click Add Company
Fill in basic information
Enter registration details
Add tax and establishment IDs
Provide contact information
Click Create Company

Basic Information

Field	Description	Required
Code	Short unique identifier (e.g., TAQ, ACME)	Yes
Name	Display name for the company	Yes
Legal Name	Official registered name	Yes

Registration Details

Field	Description	Required
Registration No.	Commercial registration number (CR/CIN)	No
Entity Type	Legal structure (LLC, WLL, Free Zone, etc.)	No
Country Code	ISO 2-letter country code (e.g., AE, US, IN)	Yes

Tax & Establishment IDs

Field	Description	Region
PAN	Permanent Account Number	India
TAN	Tax Deduction Account Number	India
GSTIN	Goods and Services Tax ID	India
WPS Establishment ID	Wage Protection System employer ID	UAE
MOL Establishment ID	Ministry of Labour ID	UAE

Only fill in the tax IDs relevant to your company’s country of operation. Leave others blank.

Contact Information

Field	Description
Email	Company contact email
Phone	Company phone number
Address	Registered business address

Company Settings

Setting	Description
Default Company	Use as the default for new employees
Active	Available for employee assignment

Bank Accounts Tab

Each payroll company can have multiple bank accounts for salary disbursement.

Bank Account Properties

Column	Description
Bank	Bank name and branch
Account Holder	Name on the account
Account Number	Bank account number
IBAN	International Bank Account Number
Currency	Account currency
Primary	Default account for payroll runs
Status	Active or Inactive

Adding a Bank Account

Select the company from the dropdown
Click Add Bank Account
Enter bank details (name, branch, SWIFT code)
Provide account information
Set currency and primary status
Click Create

Mark one account as Primary to use it as the default for payroll runs. You can have multiple accounts per company for different purposes.

Multi-Company Payroll

How It Works

Setup: Create payroll companies for each legal entity
Assignment: Assign employees to their respective companies
Bank Accounts: Configure bank accounts for each company
Payroll Run: Select the company when running payroll
Disbursement: Salaries are paid from the company’s primary bank account

Use Cases

Scenario	Solution
Holding Company + Subsidiaries	Create a company for each subsidiary
Multi-Country Operations	Create companies for each country
Different Payment Schedules	Use companies with different payroll groups
Acquisitions	Add acquired entities as new companies

Regional Considerations

United Arab Emirates (UAE)

Requirement	Field
WPS Compliance	WPS Establishment ID
Ministry of Labour	MOL Establishment ID
Trade License	Registration Number

India

Requirement	Field
Income Tax	PAN, TAN
GST	GSTIN
Company Registration	CIN

United States

Requirement	Field
Federal Tax	EIN
State Registration	State ID

Best Practices

Use clear codes: Choose meaningful codes that reflect the entity (e.g., country + entity type)
Complete all relevant IDs: Fill in tax IDs to enable automatic statutory reporting
One primary account: Always designate one bank account as primary per company
Verify bank details: Double-check IBAN and account numbers before payroll
Document entity structure: Maintain a record of how companies relate to each other
Regular audits: Review company details periodically for accuracy

Incorrect company registration details can lead to compliance issues and failed statutory filings. Verify all information with official documents.

Payroll Groups Payment Methods Statutory Compliance